Authorized Access & Business Use
Standards for accessing organizational systems and using technology, accounts, networks, and electronic resources for legitimate and authorized purposes. 

Acceptable & Prohibited Activities
Rules addressing personal use, unlawful or offensive content, unauthorized commercial activity, circumvention of controls, excessive use, and other prohibited conduct.

Passwords, Accounts & Security Responsibilities
Requirements for protecting credentials, using approved authentication, preventing unauthorized access, reporting suspicious activity, and following security procedures.

Email, Internet, Software & Electronic Communications
Guidance for responsible email and internet use, approved software, downloads, messaging, collaboration tools, and electronic communications. 

Devices, Networks & Organizational Information
Expectations for using company-issued or personal devices, connecting to networks, protecting information, maintaining equipment, and avoiding unauthorized storage or transfer.

Monitoring, Reporting & Noncompliance
Notice of organizational monitoring and access when permitted, procedures for reporting problems or misuse, and consequences for security or policy violations.

Who This Policy Is For

Designed for organizations that provide or authorize access to computers, devices, networks, software, email, internet, or other technology resources.

A strong fit for small and mid-sized organizations, nonprofits, growing employers, organizations with office-based, remote, hybrid, field, or mobile employees, and leaders responsible for protecting systems, information, productivity, cybersecurity, and appropriate technology use. 

How to Use This Template

Start with a professionally structured framework, then tailor it to your technology resources, permitted uses, security controls, monitoring practices, and workforce arrangements.

Customize the editable Word template with your organization’s authorized users, permitted business and personal use, prohibited activities, password and account requirements, approved software and communication tools, device and network standards, information-protection expectations, monitoring notice, reporting procedures, and consequences for noncompliance. Coordinate it with related information-security, confidentiality, remote-work, social-media, records-retention, and incident-response policies; communicate expectations before granting access; and review the finalized policy as systems, threats, tools, work arrangements, or legal requirements change.