Closure Decisions & Authority
Clear responsibility and criteria for determining when a facility should close, restrict access, or modify normal operations. 

Employee Notification
Procedures for communicating closure decisions, reporting instructions, alternate locations, schedule changes, and ongoing updates.

Facility Access & Safety
Expectations for securing the affected location, limiting entry, protecting property, and addressing safety conditions.

Alternate Work Locations
Guidance for assigning temporary work sites, remote-work arrangements, shared facilities, or other approved locations. 

Attendance, Pay & Timekeeping
Expectations for reporting availability, recording time, managing absences, and applying pay or available leave during a closure.

Reopening & Operational Restoration
Procedures for confirming facility readiness, communicating return instructions, and transitioning employees back to normal operations.

Who This Policy Is For

Designed for organizations that need a clear process for temporary facility closures and alternate work arrangements.

A strong fit for small and mid-sized organizations, nonprofits, growing employers, organizations with on-site or multi-location operations, and leaders responsible for protecting employees while maintaining essential services when a regular workplace becomes unavailable.

How to Use This Template

Start with a professionally structured framework, then tailor it to your facilities, workforce, and continuity needs.

Customize the editable Word template with your organization’s closure authority, decision criteria, notification procedures, alternate work locations, facility-access rules, attendance and timekeeping practices, and reopening process. Coordinate it with related emergency communication, remote-work, workplace safety, and pay or leave policies; communicate responsibilities to employees and managers; and review the finalized policy as facilities or operational needs change.