Emergency Reporting & Alerts
Procedures for contacting emergency services, notifying designated personnel, activating alarms, and communicating urgent instructions. 

Evacuation Procedures & Routes
Standards for leaving safely, following designated routes, using assembly areas, assisting others, and avoiding elevators or restricted areas when applicable.

Shelter-in-Place & Lockdown
Guidance for responding to severe weather, hazardous materials, security threats, and other emergencies requiring employees to remain inside or secure their location.

Roles, Responsibilities & Emergency Coordination
Assignments for emergency leadership, floor or area support, communication, shutdown duties, first aid, and coordination with public responders. 

Personnel Accountability & Assistance
Procedures for accounting for employees and visitors, reporting missing individuals, and planning assistance for people with disabilities or other specific needs.

Training, Drills & Plan Review
Requirements for employee instruction, practice drills, documentation, post-incident evaluation, corrective action, and periodic policy updates.

Who This Policy Is For

Designed for organizations that need clear, coordinated procedures for protecting employees and visitors during workplace emergencies.

A strong fit for small and mid-sized organizations, nonprofits, growing employers, organizations with offices, warehouses, public-facing facilities, field operations, multiple locations, or vulnerable populations, and leaders responsible for emergency preparedness, employee safety, communication, and operational continuity.

How to Use This Template

Start with a professionally structured framework, then tailor it to your facilities, emergency scenarios, reporting methods, evacuation routes, and response roles.

Customize the editable Word template with your organization’s emergency contacts, alert methods, evacuation routes, assembly areas, shelter-in-place and lockdown procedures, response assignments, personnel-accountability process, assistance plans, training requirements, and drill schedule. Coordinate it with related emergency-communications, fire-prevention, severe-weather, workplace-violence, business-continuity, and visitor-safety policies; train employees and leaders on location-specific procedures; and review the finalized policy after drills, incidents, facility changes, or updated legal requirements.