Company Vehicles & Driver Requirements Policy Template
Establish clear standards for driver eligibility, vehicle use, safety, maintenance, incident reporting, and employee responsibilities.
$35
Editable Word Template + DIY Implementation GuideÂ
GET THIS POLICY
Why This Policy Matters
Company vehicles and employees who drive for work create significant safety, financial, operational, and legal responsibilities. A written policy defines driver qualifications and approval requirements, establishes safe and acceptable vehicle-use standards, addresses inspections and maintenance, explains accident and violation reporting procedures, and supports consistent action when driving privileges, risk factors, or employment circumstances change.
What This Policy Covers
Driver Eligibility & Authorization
Standards for licenses, driving experience, motor-vehicle-record reviews, insurance requirements, approval, and ongoing eligibility to drive for work.
Vehicle Use & Prohibited Conduct
Rules for authorized drivers and passengers, business and personal use, seat belts, mobile devices, impairment, smoking, and other prohibited activities.
Safe Driving & Employee Responsibilities
Expectations for obeying traffic laws, operating vehicles safely, securing vehicles and property, monitoring conditions, and protecting passengers and the public.
Inspections, Maintenance & Fueling
Procedures for routine inspections, preventive maintenance, repairs, cleanliness, fueling, mileage records, and promptly reporting mechanical concerns.
Accidents, Damage & Violations
Requirements for responding to crashes, obtaining assistance, reporting injuries or damage, documenting incidents, cooperating with investigations, and reporting citations.
Records, Driving Privileges & Corrective Action
Standards for maintaining required records, reviewing driver eligibility, restricting or revoking driving privileges, addressing violations, and approving exceptions.
Who This Policy Is For
Designed for organizations that own, lease, assign, or authorize vehicles for employee business use.
How to Use This Template
Start with a professionally structured framework, then tailor it to your driver-eligibility, vehicle-use, safety, maintenance, and incident-response practices.
Customize the editable Word template with your organization’s driver qualifications, authorization process, motor-vehicle-record review practices, permitted vehicle use, prohibited conduct, safety requirements, inspection and maintenance procedures, fueling and mileage rules, accident-reporting process, documentation standards, and consequences for noncompliance. Coordinate it with related company-property, travel, expense-reimbursement, substance-free-workplace, distracted-driving, safety, and disciplinary policies; train authorized drivers and managers; and review the finalized policy as vehicles, insurance requirements, operations, or legal obligations change.
What Your Downloads Include
Two practical resources with instant digital access after purchase.
Editable Policy Template
Microsoft Word (.docx)
Customize the editable policy with your organization’s name, roles, terminology, procedures, and other organization-specific details.
DIY Policy Implementation Guide
A practical step-by-step companion to help you customize, review, communicate, implement, and maintain your policy with confidence.
Explore More Property & Asset Management Policies
Looking for additional workplace policy resources? Explore the full Property & Asset Management collection.
VIEW THE FULL COLLECTIONReady to Put This Policy to Work?
Get the editable Company Vehicles & Driver Requirements Policy Template plus the DIY Policy Implementation Guide with instant digital access after purchase.
